One of the biggest mistakes small business owners or department managers make when upgrading office equipment is inaccurate needs assessment.

In other words, decision makers often maintain a “more of the same” approach to office upgrades—e.g., “this works for us now, so let’s stick with it.”

The problem with this approach is that it doesn’t account for growth, that is to say, it lacks scalability. The technology in your office should, whenever possible, adapt to your changing needs and grow with your business, rather than needing to be replaced. Not only is it ultimately a great deal cheaper in the long run, it prevents possible equipment downtime and employee re-training.

Xerox makes scaling your business easy with technology that grows right alongside you and adapts to your changing use scenarios. Let’s take a deeper dive:

Why Small to Mid-Sized Businesses Should Have a Xerox Multifunction Printer

Xerox multifunction printers (MFPs) do exactly what they “say on the tin,” in the sense that they provide multiple functions in a single device. Of course, modern MFPs cover all the basics like printing, copying, scanning, and faxing, but these days they can do so much more like:

  • Connect to your cloud server or service like DocuShare, DropBox, OneDrive, and many others
  • Make document archival and retrieval easier than ever before
  • Integrate with any operating system, including Windows, Mac OS, or Linux, without complicated or frustrating driver installation
  • Mobile connectivity—print and mange your MFP right from your phone or tablet
  • Extend functionality through apps from the Xerox App Gallery

…And that’s just the tip of the iceberg.

Nearly Limitless Functionality Enhancements: Introducing the Xerox App Gallery

ConnectKey enabled printers and MFPs have access to the Xerox App Gallery, a collection of first- and third-party apps enable you to put your printer to work in ways you might have never thought possible.

For example, the incredibly popular Xerox Mobile Link allows users to capture documents with their mobile device’s camera anywhere in the world and send these documents back to the Xerox MFP, where they’ll be remotely scanned and processed. The app also gives a lot of on-the-fly PDF management options, such as adding passwords or merging documents.

Another extremely versatile app that serves as a great example of how Xerox apps can extend the functionality of your MFP in surprising ways is the Xerox Easy Translator Service app—it uses advanced machine translation technology to translate a document from one language to another and then archive or print out the document right on the spot. Check out this video to get an idea of how it works.

Rock-Solid Network Security Keeps Your Data Safe

Cyber security has become a topic at the forefront of most businesses, regardless of size. At times, 2018 seemed to be the “year of the data breach,” and with IoT technology adoption rates at an all time high, security experts warn that things are likely to get worse before they get better.

What, then, are the assurances businesses have that their internet-connected Xerox MFP won’t be a security liability?

Xerox is an industry leader in data security, and you can rest assured that a properly configured and up-to-date machine will offer your organization rock-solid protection against unwanted intruders.

Thanks to features like strong data encryption, advanced network security features, secure file deletion, user authentication, and secure print options, your company (and client) data will be safe—but you don’t have to take our word for it. Check out all the details from Xerox.

xerox app galleryAre You Ready to Upgrade to Scalable Office Equipment?

When you decide to work with our team of experts at Superior Office Products, you’ll not only be able to find office equipment and services that grow with your business—you’ll also get friendly and knowledgeable service from a staff that genuinely wants to understand your unique goals and how we can connect you with the best possible Xerox equipment to help you meet and exceed them.

Please feel free to contact our Baton Rouge office at (225) 291-9376 or our Houston office at (713) 979-1500. You’re also invited to request a free, no-obligation online sales quote.

We look forward to serving you!